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Formats and completed examples

Donation Receipt Format

Download a donation receipt in Word or PDF to acknowledge money your organization received. The example records INR 2,500 for library supplies, with donor, recipient, purpose and payment details.

Choose a file to download

Organizations acknowledging their own received monetary contributions.

On this page
  1. Download a file
  2. Completed example
  3. What to fill in
  4. What belongs on the acknowledgment?
  5. How does this differ from a tax certificate?
  6. Check the contribution record
  7. Prepare the receipt copy
  8. Common questions

At a glance

  • Use the receipt to acknowledge the actual monetary contribution.
  • Edit the Word file manually or print the fixed blank PDF.
  • The ordinary acknowledgment does not replace an applicable official donation certificate.

Download your format

Files are in English. Choose the version you need below.

Blank template — DOCX

Editable Word document. Enter and check amounts manually; totals do not recalculate.

Download DOCX37 KB · A4 · Enter and check totals yourself

Blank template — PDF

Print-ready fixed document. It has no fillable form fields.

View PDF previewDownload PDF6 KB · A4 · No calculations needed

Worked example — DOCX

Editable Word document. Enter and check amounts manually; totals do not recalculate.

Download DOCX38 KB · A4 · Enter and check totals yourself

Worked example — PDF

Print-ready fixed document. It has no fillable form fields.

View PDF previewDownload PDF5 KB · A4 · No calculations needed

A completed example

Donation Receipt — original fictional example
PurposeMethodReferenceReceived (INR)
Library supplies contributionBank transferEX-DON-PAY012,500.00

Fictional example. Use the figures only to follow the document and calculation.

What to fill in

Fields, instructions and illustrative entries
FieldWhat to enterExample
Recipient organizationUse the actual organization name and contact details.Example Community Organization
DonorRecord the donor details needed for your purpose without inventing tax identifiers.Sample Donor
ContributionIdentify amount, method, date and purpose from the actual records.INR 2,500 received for library supplies
Certificate boundaryUse the applicable official reporting/certificate process separately where required.This file is an ordinary acknowledgment

What belongs on the acknowledgment?

Identify the recipient organization and donor, then record the contribution date, amount, purpose and payment reference. Have the authorized recipient check these against the organization’s records.

How does this differ from a tax certificate?

The Income Tax portal’s Form 113/114 manual describes donation reporting and certificates for the applicable organization and tax-year scope, starting with tax year 2026–27. These ordinary receipt files do not reproduce Form 114, decide deductibility or establish the organization’s approval status.

Check the contribution record

  1. Confirm the organization, donor and actual payment.
  2. Record the contribution amount, date, purpose and reference.
  3. Have the authorized recipient verify the acknowledgment.
  4. Use the applicable statutory process separately if the organization and contribution fall within it.

Prepare the receipt copy

Replace the placeholders in Word with the actual donation details and check the amount manually. Save the completed copy with the organization’s payment record. The PDFs have no fillable fields.

Common questions

Does this establish a tax deduction?

No. Deductibility depends on the applicable law, organization and contribution. This file does not decide it.

Can I use this as Form 114?

No. Use the applicable official reporting and certificate process separately. This download is an ordinary donation acknowledgment.

Sources and further reading

Sources checked: .