Free document tools

Purchase Order Generator

Prepare a purchase order from the buyer to a supplier. Record what you want to order, where it should arrive and the agreed commercial terms, then save the completed PO as a PDF.

Document details

Create an English purchase order. Amounts, when included, use INR. Dates and document numbers start blank. Your own text stays as entered.

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Purchase order details

Document number (required)

Enter your own reference. This tool does not allocate or verify document numbers.

Issue date (required)

Supplier quotation reference (optional)

Department or cost centre (optional)

Buyer

Buyer name (required)

Buyer address (required)

Buyer contact (optional)

Buyer GSTIN (optional)

Optional. Format checked only; registration is not verified.

Supplier

Supplier name (required)

Supplier address (required)

Supplier contact (optional)

Supplier GSTIN (optional)

Optional. Format checked only; registration is not verified.

Delivery and terms

Ship-to name (required)

Ship-to address (required)

Requested delivery date (optional)

Delivery instructions (optional)

Payment terms (optional)

Prepared by (optional)

A typed name is not a verified signature or approval.

Notes (optional)

Items

Use 1–100 lines. Quantity supports 3 decimal places and unit rate 4. Monetary totals round to 2 decimals. Discount is a percentage per line.

Tax components

Rates are supplied by you; the tool does not select a tax treatment. Each component rounds separately after the line discount. Switching mode clears unused rates. Tax is not included in the unit rate.

Item 1

Description (required)

Item or reference code (optional)

Quantity (required)

Unit (required)

For example, pieces, kg or hours. Different units are never added together.

Unit rate (INR) (required)

Discount (%) (optional)

Line total: complete the numeric fields

1 of 100 item lines. At least one line must remain.

Order total

Complete all numeric fields

PDF output is English and A4. Downloading sends the document to this site’s PDF renderer; editing and drafts use this browser. No email, payment, ledger posting or bulk export is performed.

Document preview

An A4 sheet is shown at its natural width. Scroll across the preview if needed. Long documents paginate in the PDF.

PURCHASE ORDER

Number: —
Issue date: —

An order prepared by the buyer. It does not confirm supplier acceptance, delivery or payment.

Buyer

—

Supplier

—

Items and amounts — amounts in INR
Description	Quantity / unit	Unit rate	Net amount	Tax	Line total
—	—	—	—	Not included	—

Subtotal before discount: —
Discount: —
Net amount: —
Tax: Not included
Order total (INR): —

How to use this generator

Add a unique order reference, issue date and the buyer and supplier details. Include a supplier quotation reference or cost centre when useful.
Enter each item or specification, quantity, unit and price in INR. Add line discounts and your own applicable tax rates where needed.
Fill the delivery name and address, requested delivery date and payment terms. Review the quantities and order total, then download the PDF.

What to fill in

Document details and what to enter
Section	Fields to prepare
Purchase order details	Document number (required); Issue date (required); Supplier quotation reference; Department or cost centre
Buyer	Buyer name (required); Buyer address (required); Buyer contact; Buyer GSTIN
Supplier	Supplier name (required); Supplier address (required); Supplier contact; Supplier GSTIN
Delivery and terms	Ship-to name (required); Ship-to address (required); Requested delivery date; Delivery instructions; Payment terms; Prepared by; Notes

Required fields are marked. Amounts use INR; you supply and check the document number.

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Check before you download

Use the buyer as the issuer and the supplier as the recipient. A supplier invoice reverses those document roles.
Describe item specifications precisely enough for the supplier to fulfil the order; a short product name alone may be ambiguous.
A prepared PO does not confirm supplier acceptance, receipt of goods or payment. Keep those confirmations with the order separately.

Common questions

Who creates the purchase order?

The buyer prepares the purchase order and sends it to the supplier. The form keeps the buyer, supplier and delivery address separate.

Can I include a delivery address different from the buyer address?

Yes. Enter the ship-to name and address in the delivery section and use delivery instructions for receiving hours or other practical details.

Will this send the order to my supplier?

No. Download and review the PDF, then send it through your usual channel. The tool does not email suppliers or record their acceptance.