Formats and completed examples
Rent Receipt Format
Download rent receipt formats in Word and PDF, with standard and optional landlord-PAN versions. Each records the tenant, property, rental period and rent received, with a completed INR 18,000 example.
Landlords acknowledging rent, and tenants checking the details to request from their landlord.
On this page
At a glance
- Choose the standard receipt or the version with an optional landlord PAN field.
- Keep the rental period separate from the payment date.
- Use Word to edit; use the fixed A4 PDF to print and complete by hand.
Download your format
Files are in English. Choose the version you need below.
Blank template — DOCX
Editable Word document. Enter and check amounts manually; totals do not recalculate.
Download DOCX38 KB · A4 · Enter and check totals yourselfBlank template — PDF
Print-ready fixed document. It has no fillable form fields.
View PDF previewDownload PDF6 KB · A4 · No calculations neededWorked example — DOCX
Editable Word document. Enter and check amounts manually; totals do not recalculate.
Download DOCX38 KB · A4 · Enter and check totals yourselfWorked example — PDF
Print-ready fixed document. It has no fillable form fields.
View PDF previewDownload PDF6 KB · A4 · No calculations neededBlank template (standard) — DOCX
Editable Word document. Enter and check amounts manually; totals do not recalculate.
Download DOCX38 KB · A4 · Enter and check totals yourselfBlank template (standard) — PDF
Print-ready fixed document. It has no fillable form fields.
View PDF previewDownload PDF6 KB · A4 · No calculations neededWorked example (standard) — DOCX
Editable Word document. Enter and check amounts manually; totals do not recalculate.
Download DOCX38 KB · A4 · Enter and check totals yourselfWorked example (standard) — PDF
Print-ready fixed document. It has no fillable form fields.
View PDF previewDownload PDF5 KB · A4 · No calculations neededA completed example
| Period / purpose | Method | Reference | Amount (INR) |
|---|---|---|---|
| September rent | Bank transfer | EX-RENT-001 | 18,000.00 |
Fictional example. Use the figures only to follow the document and calculation.
What to fill in
| Field | What to enter | Example |
|---|---|---|
| Rental period | State the month or exact dates covered, separately from when money was received. | 1–30 September 2026 |
| Property | Identify the rented accommodation rather than only the tenant’s correspondence address. | Flat 2, Example House, Pune |
| Payment received | Show the actual date, amount and method. A future rent demand is not a paid receipt. | INR 18,000 received on 5 September 2026 |
| Landlord PAN | Use the applicable employer or current tax requirements to decide whether this identifier is needed. Never invent an identifier. | Enter only the landlord’s actual PAN if required |
Record received rent, not a demand
A rent receipt acknowledges a payment. If you are asking for future rent, use a separate demand or reminder and do not mark the amount as received.
Which rent receipt version should I use?
The standard files omit PAN. The other version includes an optional landlord PAN field for cases where the employer or applicable requirements call for it. Obtain the identifier from the landlord and check the submission requirements; the receipt does not calculate HRA exemption.
Complete a receipt from the records
- Agree the rental period covered by this payment.
- Enter the parties, property, payment date and amount.
- Record the payment method and reference without exposing unnecessary bank-account information.
- Ask the landlord or authorized recipient to review and acknowledge the receipt.
- Keep the issued receipt with the actual payment record; check employer submission requirements separately.
Edit or print the receipt
Save a copy of the blank Word file, fill the parties and payment details, and check the amount manually. For handwriting, print the blank A4 PDF. Ask the landlord or authorized recipient to check and acknowledge the completed receipt.
Common questions
Can a generated receipt prove I paid rent?
The document alone does not verify payment. Keep the actual payment record and obtain the landlord’s acknowledgment.
Does this calculate HRA exemption?
No. It is a receipt template, not a tax calculator or a decision about employer acceptance.