Formats and completed examples
Cash Memo Format
Download a cash memo in Word, Excel or PDF for an itemized, paid retail sale. The example records three notebooks and a pen set, totaling INR 270 received.
Retailers recording their own completed cash sales.
On this page
At a glance
- List the sold items, quantities and prices, then acknowledge only the payment received.
- Excel totals the basket; checking the payment remains a separate step.
- Use the linked bill-book resource when you need a printable two-copy pad.
Download your format
Files are in English. Choose the version you need below.
Blank template — DOCX
Editable Word document. Enter and check amounts manually; totals do not recalculate.
Download DOCX38 KB · A4 · Enter and check totals yourselfBlank template — PDF
Print-ready fixed document. It has no fillable form fields.
View PDF previewDownload PDF6 KB · A4 · No calculations neededBlank + example workbook — Excel
Includes Blank, Example and Instructions sheets. Formulas and fixed entry limits are documented inside.
Download XLSX11 KB · A4 · Includes calculationsWorked example — DOCX
Editable Word document. Enter and check amounts manually; totals do not recalculate.
Download DOCX38 KB · A4 · Enter and check totals yourselfWorked example — PDF
Print-ready fixed document. It has no fillable form fields.
View PDF previewDownload PDF6 KB · A4 · No calculations neededA completed example
| Description | Quantity | Rate (INR) | Amount (INR) |
|---|---|---|---|
| Notebook | 3 | 60.00 | 180.00 |
| Pen set | 1 | 90.00 | 90.00 |
Fictional example. Use the figures only to follow the document and calculation.
What to fill in
| Field | What to enter | Example |
|---|---|---|
| Sale reference | Use your own sale date and memo reference. | CM-EX-025 / 12 September 2026 |
| Basket lines | Identify each item and quantity. | Notebook × 3 |
| Paid amount | Match the acknowledged amount to the actual collected payment. | INR 270 received |
| Tax status | Review whether the transaction needs a different or additional tax document. | No tax applicability determined by this template |
Complete the sale and payment details
Enter the shop, memo reference and date, then list each sold item. Match the calculated basket total to the amount collected before marking it paid. For an unpaid or partly paid sale, use a document that shows that status accurately.
Check the basket and receipt
Three notebooks at INR 60 and a pen set at INR 90 total INR 270. Check the basket and payment independently before acknowledging the amount.
Keep document requirements separate
The file does not decide whether the issuer must provide a tax invoice or another prescribed document. Use the applicable reviewed format for the actual business and transaction.
Edit the basket or print a blank memo
The Excel Blank sheet has ten quantity-and-rate rows with calculated line amounts and a total. Word allows manual changes to the labels and amounts. The PDFs are fixed blank and worked copies for reading or printing.
Common questions
Is a cash memo the same as a cash voucher?
This memo is an itemized sale acknowledgment. A payment voucher normally records an outgoing payment in the payer’s process.
Does the example prove a purchase happened?
No. The example is fictional. Enter an actual sale only from the issuing shop’s own records.