Formats and completed examples
Delivery Challan Format
Download a delivery challan in Word and PDF with consignor, consignee, goods, quantity, value and acknowledgment fields. The completed example records two test units sent for inspection and return.
Businesses recording a real dispatch or delivery of goods.
On this page
At a glance
- State why the goods are moving and use clear quantity units.
- Review the Rule 55 checklist for the particulars required in the actual movement.
- The manual files include conditional tax fields; the linked online tool is a separate quantity-based workflow.
Download your format
Files are in English. Choose the version you need below.
Blank template — DOCX
Editable Word document. Enter and check amounts manually; totals do not recalculate.
Download DOCX38 KB · A4 landscape · Enter and check totals yourselfBlank template — PDF
Print-ready fixed document. It has no fillable form fields.
View PDF previewDownload PDF7 KB · A4 landscape · No calculations neededWorked example — DOCX
Editable Word document. Enter and check amounts manually; totals do not recalculate.
Download DOCX38 KB · A4 landscape · Enter and check totals yourselfWorked example — PDF
Print-ready fixed document. It has no fillable form fields.
View PDF previewDownload PDF7 KB · A4 landscape · No calculations neededA completed example
| HSN / description | Quantity / unit | Taxable value (INR) | Applicable tax rates | Component amounts (INR) |
|---|---|---|---|---|
| [verified HSN] / sample test units | 2 pieces | 10000 | N/A in this illustrative non-supply dispatch | N/A in this illustrative non-supply dispatch |
Fictional example. Use the figures only to follow the document and calculation.
What to fill in
| Field | What to enter | Example |
|---|---|---|
| Movement purpose | Describe why the goods move without assuming every purpose has the same tax treatment. | Equipment sent for inspection |
| Dispatch parties | Identify the sender and receiving location. | Example Workshop → Example Service Center |
| Goods and quantity | Use an item reference, description and count with a clear unit. | Sample test unit, 2 pieces |
| Acknowledgment | Provide a place to record receipt and any actual discrepancy. | Received quantity and date |
| Value and conditional tax details | Rule 55 includes taxable value; tax component rates and amounts apply where movement is a supply. Do not mistake a dispatch example for an eligibility decision. | Illustrative recorded value INR 10,000; component fields explicitly marked for review |
| Document identification | Rule 55 limits the challan serial to sixteen characters and requires its date. Enter actual registered identifiers and required place-of-supply details. | DC-EX-017 / 12 September 2026 |
What does a delivery challan record?
A delivery challan identifies goods dispatched for a stated purpose and the parties involved. It differs from the carrier’s lorry receipt and from an invoice for the sale or transport charge. Any required e-way authorization is a separate process.
Review the applicable Rule 55 particulars
Rule 55(2) specifies triplicate consignee, transporter and consignor copies in the case of a supply of goods. This download does not automatically generate that conditional copy set; duplicate and label the reviewed document where the actual case requires it. It does not create an e-way bill.
- Date and serial number no longer than sixteen characters.
- Consignor name, address and GSTIN if registered; consignee name, address and GSTIN or UIN if registered.
- HSN and goods description, quantity (provisional where exact quantity is unknown) and taxable value.
- Applicable component rates and amounts where movement is a supply; place of supply for interstate movement; signature.
Keep quantity and receipt checks separate
The example sends two test units for inspection. The recipient can record what arrived and any discrepancy without turning the dispatch record into a sale invoice.
Prepare the record
- Identify the movement purpose and confirm which documents are required.
- Enter dispatch and delivery parties and addresses.
- List goods and quantities with explicit units.
- Add relevant transport references and retain the recipient’s acknowledgment through your own process.
Edit the challan and its conditional fields
Use Word to complete the parties, goods, value and applicable tax-component fields manually. Print the fixed A4 landscape PDF when you need a blank form. Check whether the movement requires additional particulars or labeled copies before issue.
Common questions
Does the file generate an e-way bill?
No. It does not submit information to a government portal or determine whether an e-way bill is required.
Does listing a value calculate GST?
No. The manual layout includes a value field and conditional tax-component fields, but it does not calculate tax or determine which conditions apply.
Sources and further reading
- CGST Rule 55 — transportation without issue of invoice — Applicable document particulars and conditional triplicate-copy requirement; the actual movement must be reviewed.
Sources checked: .