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Formats and completed examples

Freelance Invoice Format

Download freelance invoices for fixed-fee projects, hourly work or a mix of both. The Word and PDF examples identify the scope, billing basis and payment terms; the Excel workbook calculates entered quantities and rates.

Choose a file to download

Freelancers preparing their own service invoices.

On this page
  1. Download a file
  2. Completed example
  3. What to fill in
  4. Choose a clear basis for each line
  5. Check the combined fixed-fee and hourly example
  6. Send a traceable invoice
  7. Choose a project or hourly file
  8. Fixed-fee and hourly examples
  9. Common questions

At a glance

  • Use one unit for a fixed fee and the recorded hours for hourly work.
  • The main example combines an INR 6,000 report and INR 1,600 support work, totaling INR 7,600.
  • Separate Word and PDF examples cover an INR 5,000 fixed fee and eight hours at INR 650.

Download your format

Files are in English. Choose the version you need below.

Blank template — DOCX

Editable Word document. Enter and check amounts manually; totals do not recalculate.

Download DOCX38 KB · A4 · Enter and check totals yourself

Blank template — PDF

Print-ready fixed document. It has no fillable form fields.

View PDF previewDownload PDF7 KB · A4 · No calculations needed

Blank + example workbook — Excel

Includes Blank, Example and Instructions sheets. Formulas and fixed entry limits are documented inside.

Download XLSX11 KB · A4 · Includes calculations

Worked example — DOCX

Editable Word document. Enter and check amounts manually; totals do not recalculate.

Download DOCX38 KB · A4 · Enter and check totals yourself

Worked example — PDF

Print-ready fixed document. It has no fillable form fields.

View PDF previewDownload PDF7 KB · A4 · No calculations needed

Blank template (fixed-fee) — DOCX

Editable Word document. Enter and check amounts manually; totals do not recalculate.

Download DOCX38 KB · A4 · Enter and check totals yourself

Blank template (fixed-fee) — PDF

Print-ready fixed document. It has no fillable form fields.

View PDF previewDownload PDF7 KB · A4 · No calculations needed

Worked example (fixed-fee) — DOCX

Editable Word document. Enter and check amounts manually; totals do not recalculate.

Download DOCX38 KB · A4 · Enter and check totals yourself

Worked example (fixed-fee) — PDF

Print-ready fixed document. It has no fillable form fields.

View PDF previewDownload PDF6 KB · A4 · No calculations needed

Blank template (hourly) — DOCX

Editable Word document. Enter and check amounts manually; totals do not recalculate.

Download DOCX38 KB · A4 · Enter and check totals yourself

Blank template (hourly) — PDF

Print-ready fixed document. It has no fillable form fields.

View PDF previewDownload PDF7 KB · A4 · No calculations needed

Worked example (hourly) — DOCX

Editable Word document. Enter and check amounts manually; totals do not recalculate.

Download DOCX38 KB · A4 · Enter and check totals yourself

Worked example (hourly) — PDF

Print-ready fixed document. It has no fillable form fields.

View PDF previewDownload PDF6 KB · A4 · No calculations needed

A completed example

Freelance Invoice — original fictional example
DescriptionQuantityRate (INR)Amount (INR)
Website audit report / fixed fee16,000.006,000.00
Agreed support / hours2800.001,600.00

Fictional example. Use the figures only to follow the document and calculation.

What to fill in

Fields, instructions and illustrative entries
FieldWhat to enterExample
ScopeIdentify the work or milestone covered rather than a vague services total.Website audit report
Fixed fee versus hoursUse one unit for a fixed fee and actual recorded hours for hourly work.Fixed report: 1 × INR 6,000
Additional workReference the agreement for extra work.2 agreed support hours × INR 800
Due dateUse the agreed deadline; the file does not send reminders.26 September 2026

Choose a clear basis for each line

A fixed-fee milestone and hourly work can share an invoice when each line explains its basis. Do not present estimated hours as tracked hours or duplicate work already included in the fixed fee.

Check the combined fixed-fee and hourly example

The fixed report is INR 6,000. Two separately agreed support hours add INR 1,600, producing INR 7,600 before any applicable tax. The sheet calculates entered quantities and rates; it does not measure work time.

Send a traceable invoice

  1. Match the scope and reference to the agreed work.
  2. Check any extra hours or milestone against your records.
  3. Review the applicable tax document and payment terms.
  4. Save the issued version and use a clear invoice email.

Choose a project or hourly file

Use the main Excel Blank sheet for up to ten quantity-and-rate lines. The fixed-fee and hourly companion files are available in Word and PDF; they do not have separate Excel workbooks. Check manual Word amounts and keep the agreement or time record with the invoice.

Fixed-fee and hourly examples

Two separate companion invoices
BasisWorkCalculationTotal (INR)
Fixed feeAgreed article package1 × 5,0005,000
HourlyApproved editing work8 × 6505,200

These amounts demonstrate the charging basis only. Review any applicable tax or withholding separately.

Common questions

Does it know whether I need GST registration or tax?

No. Review your actual circumstances and applicable requirements. The simple example does not determine tax applicability.

Will it collect payment or record hours?

No. Payment collection, reminders and time tracking remain separate from the downloaded document.